Board Meeting Minutes and Supporting Documentation: March 2, 2024

In Attendance: All Board members except Eric Gibeaut, he joined a few minutes later.

Also in attendance: Robert Jaarsma, Tom Hillman, Tom Calvert, Tom Ehrhart, Joe McConlogue, Kerch McConlogue, Robert Harter, Jim Lindner, David Reina, Steve Murphy, Bill Pulpitt, Joe Parlanti, Joe Montecalvo, Ron Stein, Barb Geschke, David Kellogg

1^st Slide showed correction of 5 year summary numbers – concurred

2^nd Slide showed balance sheet for CY23 – $7K from United offset newsletter costs, hard to track pennies due to fees

1^st Slide showed net loss of 8 members to 521

2^nd Slide Joe getting help from Mike Hartman; intervention still required to get funds

Question: How much time spent?  Full day at end of month plus hour per day

1^st Slide showed monthly cost per issue per page. Discussion on frequency from monthly to every other month. Kerch stated that it was more work to publish every other month. Tangible vs. Untangible – Keep the content, higher percentage still prefer printed, monthly for people that don’t attend the events

Motion: Leave newsletter at frequency of Monthly – Approved

2^nd Slide showed Facebook facts. Active participation.

3^rd Slide showed Website facts. Key take away was that new people need to be infused into the process.

3 Yr Business Plan Committee

Motion: Accept changes to “other competitive driving event” based on if no AutoXs are available – Approved

5^th & 6^th Slide discussed Regalia and Kerch looked into a few sites and found Redbubble.com to match most of the needs and there is a kickback to the club.  Only disadvantage was no embroidery.  There were comments that a few sources were already obtained to get embroidered items separately from other United vendors.

7^th Slide discussed: Production of technical videos – closed due to no volunteers, Expansion & promotion of BASH concept by regions – continue to promote BASH, and Expansion of membership west of the MS river – continue western participation.

8^th Slide showed revision of club logo that introduces the whole Rootes family concept.

Motion: Approve the new club logo and fees for graphic designer – Approved

9^th Slide showed status of action to investigate qualifying for 501c(3) status – recommend close

1^st Slide showed United location and dates including hotel and registration fees

2^nd Slide showed planned activities during the United

3^rd Slide showed current budget estimates with expected profit of approx. $4K

1^st Slide brought up the topic of 2024 elections and how are behind with candidates.

AI: David Kellogg to compile the names that members pulled together from the roster within the next 30 days and within 90 days get answers from all positions and all reps of any elected position

2^nd Slide brought up car donation to TEAE.

AI: David Kellogg to check with lawyer automotive enthusiast friend: Can we as 501c7 club own it? How do we own car legally?

3^rd Slide brought up United 42 (2025) and to try an event west of the MS river. Discussion led to try to get a volunteer from TX or CO, need to do soonest

4^th Slide brought up SUNI (2026) and main discussion was the details surrounding the account that is banking the SUNIs.  CAT runs it, we reap the profits

Motion: Do we join w/CAT? Same participation as last time – Approved