Secretary of TEAE is responsible for attending meetings, recording, and posting minutes.
For regular and full meetings
Generally, there is a PowerPoint slide deck presented for the meeting which makes recording the minutes pretty easy. They are an accurate recording of the general topics of discussion for the meetings.
It is not necessary to record EVERY conversation, or to record who made or seconded a motion. Unless there is contentious conversation, only record that a motion was made, seconded, and passed by the Board.
I find it is easiest to write up the minutes within a pretty short time while you still remember the meeting. Then post the minutes to board.teae.org. In the posting, add the minutes to the category “Board Minutes.”
Automatically an email is set to the Leadership to read them and comment on changes required. (This is set up in MailChimp so check at least annually to insure it’s still working. It requires that Board and Reps are tagged as Board in Mailchimp.)
For emailed discussion and votes
For online disucssions, it seems prudent to record who made the motion and who seconded it. Then include the results of the vote and any appropriate commentary.
Posting can be made by emailing the webmaster with text and instructions or by the secretary if that person has apporpriate permissions.